BHARAT SANCHAR NIGAM LIMITED
O/o THE SUB DIVISIONAL ENGINEER(E)BSNL ELECTRICAL
SUB DIVISION CHHATARPUR (M.P.)471001
No : SDE(E)/BSNL-CPU/ E-12/2005-06 / NIT –No. 10 / 1345 Dated 27.10.05
NOTICE INVITING TENDER
The Sub Divisional Engineer (E),BSNL Elect. Sub Dn. Chhatarpur invites on behalf of the BSNL sealed item rate
tender in PWD-8 form from eligible & approved contractors who have been enlisted in B.S.N.L. in a category whose
financial limit is more than the estimated cost :-
S.NAME OF WORKS ESTT. E.M.D. LAST Dt. of Time
NoCOST DATE opening limit
n 1 22410/- 448/- 08.11.05 10.11.05 15days S.I.T.C of 12 volt battery set for 32.5/40
KVA E/A set of T.E. Bldg. Prithvipur,
Binwara, Orchha (Tikamgarh)
2 Repairing/shifting of 32.5 KVA E/A set 16633/- 333/- 08.11.05 10.11.05 15days
(trolley mounted) from trolley to T.E.
Bldg. Lidhora ( Distt. – Tikamgarh)
( SH:- Supplying & fixing AVR & Misc
3 9200/- 184/- 08.11.05 10.11.05 15days S.I.T.C of 12 volt battery set at T.E.
Bldg Laundi (Chhatarpur)
4 41801/- 836/- 08.11.05 10.11.05 15days Shifting/repairing of 32.5 KVA E/A set
(Trolley mounted) from Chhatarpur to
T.E. Bldg. Rajnagar(Chhatarpur)
The contractor shall submit & conform:-
1) An application on their printed letter pads for the purchase of tender.
2) Registration Certificate
3) Latest Chartered Accountant Certificate along with certified copy of Pan card.
4) (a) Condition & tender forms can be had from this office up to 08-11-05 on any working day on payment of Rs.164/-( one hundred sixty four only) in shape of D.D/CDR/Pay order/Banker’s Cheque. in favour of
Account Officer BSNL Elect. Division JBP (Non refundable)
4) (b) The tender will be received up to 15.00 Hrs .of 10-11-05 opening at15.30hrs.on same day. In case holiday is declared on the opening day the tenders will be opened on next working day.
5 The tenders shall submit the tender in two sealed cover marked as cover I & II .The first cover
shall contain the earnest money deposited Valid for 60 days from the date of opening of tender. in the
shape of FDR/CDR/DD/Pay order of a schedule Nationalized
Bank/State Bank, guaranteed by the Reserve Bank of India drawn in favour of "ACCOUNTS OFFICER,
BSNL ELECTRICAL DIVISION, JABALPUR."The second cover contain the tender documents. In
case, the earnest money is not deposited the tender will not be opened.
6. (a) For the tenders intending to download the tender from the web site, they shall submit the
tender in two sealed covers marked as cover 1stndst and 2 The 1 cover should contain Original attested
copy of the credentials in support of fulfilling the experience criteria & other documents as per NIT, the
tender cost in form of demand draft in favour of Accounts Officer, BSNL Electrical Division Jabalpur
st cover is not annexed or credentials submitted by the firms are not as per the NIT or tender cost is not accompanied or Earnest money is not in proper form then the second cover
and Earnest money in the form of Demand Draft/ Pay order/ Bankers Cheque from a schedule/ containing tender will not be opened and will be rejected summarily.
Nationalized/ State Bank guaranteed by RBI in favour of Accounts Officer, BSNL Electrical Division (b) If any difference/discrepancies found between down loaded Tender form, and hard copy of
Jabalpur. In Case the 1tender issued from Sub Division Office. The contents in Draft NIT shall be final & binding .
The intending tenderers shall invariably sign the Undertaking provided with the tender
documents. Any failure to do so shall result in rejection of the tenders.
7. Tenders with any condition including rebates shall be rejected forthwith, However, tenders with
unconditional rebates will be acceptable.
Exemption from payment of Earnest Money and Security deposit granted by Chief Engineer
CPWD shall not hold good for Bharat Sanchar Nigam Limited.
Validity of tender shall be for 60 days from the date of opening of tender and EMD should be
valid for 90 days.
“ The tender received by post/ courier shall not be entertained and opened.”
Last date of receipt of application for tender 08.11.05
Last Date of Issue of Tender 08.11.05
Last Date of Submission of Tender 10.11.05
Date of opening of Tender 10.11.05 Please also visit us at Website www.mp.bsnl.co.in
Sub Divisional Engineer (E)
BHARAT SANCHAR NIGAM LIMITED
O/o THE SUB DIVISIONAL ENGINEER (E) BSNL ELECTRICAL
SUB DIVISION CHHATARPUR (M.P.) 471001
1 . I / we have read and examined “the notice inviting tender”, “Important note for the
contractors”, ”Schedule of Quantity”, ”Specifications for ”, “ List of the approved makes.
2. I /we have read and examined the General Rules and Directions & Clauses of CPWD-8 (as
corrected up to August 1998) and with following modifications.
(i) Conditions at S.No. 13,18 & 34 of CPWD- 6 stands deleted.
(ii) The name of work, time allowed for work, estimated cost, tender cost, mode & amount of
(EMD etc wherever appearing in CPWD-6/8 shall be as per the notice inviting tender. Available on
the web site.
(iii) In condition no. 22 of the CPWD –6, the amount of EMD, which can be forfeited, is 50%. (iv) The deviation in quantity shall be governed as per condition No.2 of “Important note for
the contractor on”
3 I /we agree that the said CPWD-6/8 shall be made a part of the contract while entering into
the agreement. I/we hereby tender for the execution of the work specified for BSNL within the
time specified, schedule of quantities and in accordance in all respects with the specifications,
designs, drawings and instruction.
4. I/we agree to keep the tender open for sixty (60) days from the due date of submission
thereof and not to make any modifications in its terms and conditions.
5. EMD is hereby forwarded in the form of Demand Draft/pay order/ Bankers cheque from a
schedule/nationalized/ State Bank guaranteed by RBI in a prescribed form as earnest money. If
I/we, fail to commence the work specified, I/we agreed that the said BSNL or his successors in
office shall without prejudice to any other right or remedy, be at liberty to forfeit the said earnest
money absolutely and the same may at the option of the competent authority on behalf of BSNL be
recovered without prejudice to any other right or remedy available in law out of the deposit in so
far as the same may extend in terms of the said bond and in the event of deficiency out of any
other money due to me/us under this contract or otherwise.
6. I/we agree to execute all the works referred to in the tender documents upon the terms and
conditions contained or referred to therein and to carry out such deviations as may be ordered, as
per conditions no.2 of “important note for the contractor”.
7. I/we hereby declare that I/we shall treat the tender documents drawings and other records
connected with the work as secret/confidential documents and shall not communicate
information/derived there from to any person other that to whom I/We am/are authorized to
communicate the same or use the information in any manner prejudicial to the safety or interest of
(Signature of Contractor)
(Seal of the Contractor)
-: IMPORTANT NOTE FOR THE CONTRACTOR :-
The firm shall read carefully the following conditions and shall quote accordingly confirming all the points in their offer.
1.TAXES AND DUTIES:
The firm shall quote rates for all items inclusive of all taxes, duties and other levies e.g. excise duty, Sales tax, work contract tax turn over tax, entry tax, service tax, Octroi etc.
2. The ordering quantity can be increased/decreased up to the extent of 50% (deviation limit) without the consent of the firm. The firm shall execute such quantities at the rates quoted in the tender without any change in terms and conditions of the contract.
3. In partial modification to clause- 2 of PWD- 8, the compensation for delay shall be limited to 0.5 % the work order value per week for the first ten weeks and 0.7 % per week for next ten weeks and there after subject to a maximum of 12% of the work order value for the location where the work is delayed.
Sub Divisional Engineer (E)
BSNL Electrical Sub Division Chhatarpur
NOTICE INVITING TENDER
NIT No. 10
The Sub.-Divisional Engineer (E) B.S.N.L. Electrical Sub.-Division, Chhatarpur. invites on behalf of Bharat
Sanchar Nigam Limited sealed item rate tender from the contractors satisfying under mentioned eligibility conditions.
1.1 The work is estimated cost to This estimate, however, is given merely as a rough guide.
1.2 Tender will be issued to eligible contractors satisfying under mentioned eligibility condition.
Criteria of eligibility for issue of tender documents:
Enlisted in BSNL in appropriate category.
1. Tender will be issued to eligible contractor as production of documentary proof of satisfying
eligibility conditions and valid ITCC/CA Certificate.
2. Agreement shall be drawn with the successful tenderer on prescribed Form No. CPWD 7/8 which is
available as a Govt. of India Publication. Tenderer shall quote his rates as per various terms and conditions of the said
form which will from part of the agreement. th3. The time allowed for carrying out the work will be one month from the 10 day after the date of written
orders to commence the work or from the first day of handing over of the site, whichever is later, in accordance with
phrasing, if any, indicated in the tender documents.
4. The site for the work is available.
The site for the work shall be made available in parts as specified below :-
______________ ---N/A ----________________________
5. Receipt of applications for issue of forms will be stopped by 1600 Hrs. Two days before the date fixed for
opening of tenders i.e. on 08-11-2005. Issue of tender forms will be stopped Two days before the date fixed for
opening of tenders i.e. on 10-11 - 2005.
Tender documents consisting of plans, specifications, the schedule of quantities of the various classes of work
to be done and the set of terms & conditions of contract to be complied with by the contractor whose tender may be
accepted and other necessary documents can be seen in the office of the Sub-Divisional Engineer (Elect.) Chhatarpur.
Between hours of 11.00 A.M. & 04.00 P.M. everyday except on Sundays and Public Holidays.
Tender documents, excluding standard form, will be issued from this office, during the hours specified
above, on payment of Rs. 164/- in DD in favour of Accounts Officer BSNL Electrical Division Jabalpur.
Alternatively the tender documents can be seen and are available for download from the Website
www.mp.bsnl.co.in. The tenderers quoting on downloaded form shall have to submit DD towards tender fee and
other documents and shall additionally follow the procedure given in para 8.3.
6. The tenderer must produce a latest chartered accountants showing details of Income Tax returns duly filed
and no dues are outstanding towards Income Tax certificate amended from time to time before tender papers can be
sold to him.
7. Tenders, which should always be placed in sealed cover, with the name of the work and due date written on
the envelopes will be received by the Sub-Divisional Engineer (Elect.) Chhatarpur .upto 3.00 P.M. on 10/11 / 2005 and
will be opened by him or his authorized representative in his office on the same day at 03.30 pm.
8.1.1 The tenders shall be accompanied by earnest money (unless exempted) as per NIT condition, by Depositing at Call
receipt of a Scheduled Bank/Fixed Deposit Receipt of a Scheduled Bank/Demand Draft of a Scheduled Bank issued
in favour of Accounts Officer BSNL Electrical Division Jabalpur. The Fixed Deposit Receipt shall be accepted only
if it is valid for six months or more after the last date of receipt of tender and is pledged in favour of Accounts
Officer BSNL Electrical Division Jabalpur. A contractor exempted from depositing earnest money in individual
cases, shall enclose with the tender an attested copy of the letter exempting him from depositing earnest money, in a
manner described for earnest money in condition No. 8.2 below, and shall produce the original when called upon to
8.2 The tender and the earnest money shall be placed in separate sealed envelopes each marked “Tender” and “Earnest
Money” respectively. In cases where earnest money in cash is acceptable, the same shall be deposited with the
Accounts Officer BSNL Electrical Division Jabalpur. and the receipt placed in the envelope meant for earnest
money. The envelope marked “Tender” of only those tenderers shall be opened, whose envelope marked
“Earnest Money” is annexed and earnest money placed in the envelope is found to be in order.
8.3 For Tenderes quoting on downloaded Form: The tenderers quoting on downloaded form shall additionally submit
tender fee in the form of DD and necessary documents required to verify eligibility condition and shall follow the
i. Tender and necessary documents towards eligibility, ITCC/CA Certificate, DD towards tender fee/EMD,
any other document shall be placed in two separate sealed envelopes marked as “Tender” and “Tender Fee,
EMD and Eligibility Documents” respectively.
ii The envelope marked “Tender” of only those tenderes shall be opened whose envelope marked
“Tender fee, EMD and Eligibility Documents” is annexed and tender fee / EMD is found to be in
order, firm is found to be eligible on the basis of documents submitted and other documents are
found to be in order.
Iii The tenderer shall not modify/correct the downloaded form and if it is found that the tenderer has
modified/corrected the document after downloading, the tender of the tenderer shall be liable to be
cancelled and/or EMD submitted with the tender shall be forefeited.
9. The description of the work is as follows :- :
1 S.I.T.C of 12 volt battery set for 32.5/40 KVA E/A set of T.E. Bldg.
Prithvipur, Binwara, Orchha (Tikamgarh)
2 Repairing/shifting of 32.5 KVA E/A set (trolley mounted) from trolley to T.E.
Bldg. Lidhora ( Distt. – Tikamgarh) ( SH:- Supplying & fixing AVR & Misc
3 S.I.T.C of 12 volt battery set at T.E. Bldg Laundi (Chhatarpur)
4 Shifting/repairing of 32.5 KVA E/A set (Trolley mounted) from Chhatarpur to
T.E. Bldg. Rajnagar(CPU)
Copies of other drawings and documents pertaining to the works will be open for inspection
by the tenderers at the office of the above-mentioned officer.
Tenderers are advised to inspect and examine the site and its surroundings and satisfy
themselves before submitting their tenders as to the nature of the ground and sub-soil (so far as is
practicable), the form and nature of the site, the means of access to the site, the accommodation they
may require and in general shall themselves obtain all necessary information as to risks,
contingencies and other circumstances which may influence or affect their tender. A tenderer shall
be deemed to have full knowledge of the site whether he inspects it or not and no extra charges
consequent on any misunderstanding or otherwise shall be allowed. The tenderer shall be
responsible for arranging and maintaining at his own cost all materials, tools & plants, water,
electricity access, facilities for workers and all other services required for executing the work unless
other wise specifically provided for in the contract documents. Submission of a tender by a tenderer
implies that he has read this notice and all other contract documents and has made himself aware of
the scope and specifications of the work to be done and of conditions and rates at which stores, tools
and plant, etc. will be issued to him by the Government and local conditions and other factors having
a bearing on the execution of the work.
10. The competent authority on behalf of the President of India does not bind himself to accept the lowest or
any other tender and reserves to himself the authority to reject any or all the tenders received without the
assignment of any reason. All tenders in which any of the prescribed condition is not fulfilled or any condition
including that of conditional rebate is put forth by the tenderer shall be summarily rejected.
The competent authority also reserves its right to allow to the Central Government public sector
enterprises, joint venture with CPSE holding 51% equity or more, a purchase preference with reference to the
lowest valid price bid where the quoted price is within 10% of such lowest price in a tender other things being
equal in case of tenders/quotations whose date of receipt is upto 31.03.2004, subject to the estimated cost
being of Rs. Five crores and above.
The Public enterprises who avail benefits of the purchase preference should be subjected to adequate penalties for cost overruns etc.
11. Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the tenders
submitted by the contractors who resort to canvassing will be liable to rejection.
12. The competent authority on behalf of President of India reserves to himself the right of accepting the
whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted.
13. The contractor shall not be permitted to tender for works in the Telecommunication / Postal Circle
(responsible for award and execution of contracts) in which his near relative is posted as Divisional
Accountant or as an officer in any capacity between the grades of Superintending Engineer (E) and Junior
Telephone Officer (both inclusive). He shall also intimate the names of persons who are working with
him in any capacity or are subsequently employed by him and who are near relatives to any gazetted
officer in the Telecommunication / Postal in the Ministry of Communication. Any breach of this
condition by the contractor would render him liable to be removed from the approved list of contractors of
14. No. Engineer of gazetted rank or other Gazetted officer employed in Engineering or Administrative
duties in an Engineering Department of the Government of India is allowed to work as a contractor for a
period of two years after his retirement from Government services without the previous permission of the
Government of India in writing. This contract is liable to be cancelled if either the contractor or any of his
employees is found any time to be such a person who had not obtained the permission of the Government of
India as aforesaid before submission of the tender or engagement in the contractors service.
15. The tender for the works shall remain open for acceptance for a period of ninety days from the date of
opening of tenders. If any tenderer withdraws his tender before the said period or makes any modifications
in the terms and conditions of the tender which are not acceptable to the department, then the Government
shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the said earnest money
16. This Notice Inviting Tender shall form a part of the contract document. The successful
tenderer/contractor, on acceptance of his tender by the Accepting Authority, shall, within 15 days from the
stipulated date of start of the work sign the contract consisting of:-
a. The notice inviting tender, all the documents including additional conditions, specifications and
drawings, if any, forming the tender as issued at the time of invitation of tender and acceptance
thereof together with any correspondence leading thereto.
b. Standard C.P.W.D. Form 7/8.
17. For Composite Tenders
17.1.1 The tenderer must associated with himself agencies of the appropriate class eligible to tender
for the other components individually.
17.1.2 It will be obligatory on the part of the tenderer to sign the tender documents for all the
components. (The schedule of quantities, conditions and special conditions etc.)
17.1.3 After the work is awarded, the contractor will have to enter into separate agreements for each
component with the Officer concerned.
17.2 The Executive Engineer In charge of the major component will call tenders for the composite work. The cost of
tender document and Earnest Money will be fixed with respect to the combined estimated cost put to tender for the
composite tender. Security Deposit will be worked out separately for each component corresponding to the
estimated cost of the respective component of works. The Earnest Money will become part of the security deposit of
the major component of work.
17.3. On acceptance of the composite tender by the competent authority the letter of award will be issued by the Executive
Engineer In charge of the major component on behalf of the President of India, making it clear in the letter of award
that the contractor will have to execute separate agreements for different components of work with the concerned
Officers of the respective discipline (Designation to be given).
Sub-Divisional, Engineer (E)
B.S.N.L. Electrical Sub.-Division,
ESSENTIAL CONDITIONS OF CONTRACT”
The firm shall read carefully the following conditions and shall quote accordingly confirming all the points in their offer.
Firm should specifically note that if they do not enclose E.M.D. with their tender, their tender will not be opened at all.
TAXES AND DUTIES: The firm shall quote the rate each time on lump sum basis including all taxes; levies and octroi
as well as W.C. tax applicable on the date of submitting this offer. Any statutory change by fresh order after opening
of tender shall only be reimbursed as per actual on submission of proof in accordance with standing order No.258.
No concessional form shall be issued.
EXCISE DUTY: The firm shall furnish excise duty gate pass along with the equipment supply as a proof of excise duty
payment made by them. Loading, unloading, transportation, insurance etc. shall all be included in their offer.
All the materials will be under the charge of the contractor till it is completed and handed over. No materials will be
removed from site without written permission of the engineer-in-charge.
Firm shall confirm to carry out the work as per the N.I.T. conditions.
PAYMENTS TERMS: No advance payments will be made. Stipulations like levy of interest if payment is not made in
specified time is not acceptable to the department.
Offer should be clear. Any ambiguous offer is liable for rejection by the department. Department’s decision in this regard
shall be final and binding on the tenderer. Offer with condition will be summarily rejected.
Sub-Divisional Engineer (E)
BSNL Elect.Sub Division.
SUB-DIVISIONAL ENGINEER (E)
BSNL ELECTRICAL SUB-DIVISION
(a) Security deposit at the rate of 10% in accordance with the terms of agreement will be deducted by the BSNL from
progressive payments made
to the firm for all the running works. However bank guarantee on scheduled banks is acceptable in lieu of security
(b) The security deposit held with BSNL or bank guarantee in lieu of security deposit shall be released only after
successful completion of final performance cum seasonal test or one year after successful completion of initial
acceptance test in respect of individual works, whichever is later.
2. Compensation for Delay
In lieu of the prescribed percentages for compensation for delay stipulated under clause 2 of PWD-8, the following changes
Compensation for delay will be limited to 1/2 % of work order value for every week of delay subject to a maximum of 5% of
work order value for the location where the work may be delayed and the firm is found responsible for the same.
Other provisions of clause 2 shall however remain unaltered.
3. Change in Specifications
1. BSNL reserves the right to make changes in the specifications of the work if in its opinion the same is found
necessary. However such alterations shall be made after mutual discussion and agreement between BSNL and the
contractor. Any price implication in this regard shall be mutually discussed and agreed upon, in terms of clause 12 of
2. Modifications or alterations by the contractor in the design / specifications of any equipment/material will not be
permitted by BSNL as a matter of principle. However the same can be agreed by BSNL under the exceptional
a) The same is necessitated due to non-availability of material/component of certain specification or make
b) Such alterations constitute an improvement in the opinion of the contractor and BSNL.
3. Prior written approval of BSNL is necessary before undertaking any alteration/modification in the specifications of the
4.Packing, Forwarding & Storage at site
Before dispatch to site, the equipment / component / materials shall be properly packed so as to afford
protection against transit damages and damages against storage in open areas either at transporter's premises or at
work site. Special care shall be taken in respect of sensitive items like heat transfer surface of cooling coils, air-
cooled condenser etc. When storage in open area is inevitable proper waterproof covering shall be provided to
protect damages on account of rainwater etc. However, damaged items shall be replaced as per the direction of
5.Bye-laws Indemnity against Liabilities
1. The contractor shall comply with all bye-laws and regulations of local and statutory authorities having jurisdiction over the
works and shall be responsible for payment of all fee and other charges and giving/receiving all necessary notices and keep the Engineer-in-Charge informed about the notices issued and received.
2. The contractor shall indemnify BSNL against all claims in respect of patent rights, design, trade mark or name of other
protected rights in respect of any plant, machine, work or materials used for or in connection with the works or temporary works and from and against all claims, demands, proceedings, costs, charges and expenses whatsoever in respect of or in relation thereon. The contractor shall defend all actions arising from such claims and shall himself pay all royalties.
3. License fees, damages, cost and charges of all and every sort that may be legally incurred in respect thereof shall be borne
by the contractor.
4. All liabilities / penal recoveries on matters arising out of tax/excise/levies such as incorrect deductions, discrepancies in
the filling up returns, revised assessments by the concerned authorities etc. shall be borne by the contractor.
It is contractor's liability to follow all safety procedures in accordance with relevant I.S. amended upto date during execution
of work at site.
GENERAL SPECIFICATION FOR THE WORK
1. The work shall be done as per current CPWD specifications for Electric works as amended from time to time and
Indian Electricity Rules as amended up to date.
2. A qualified supervisor shall supervise the work.
3. The layout of the work will be given by the Engineer-in-charge or his duly authorized representative at site of
4. All the materials not mentioned in the list of approved makes shall be got approved from engineer-in-charge
before bringing them to site.
5. After completion of work, the contractor will have to submit the completion plan in triplicate. 6. INSPECTION OF SITE:
For the purpose of inspection of site and relevant documents the contractor is required to contact E.E. (Elect)
concerned and shall give reasonable facilities for inspection of the same. The contractor shall inspect and examine
the site and its surroundings and shall satisfy himself, before commencement of work, to the form and nature of
the site, the nature of work, and the quantities of materials necessary for completion of the work, the means of
access to the site etc. and in general shall obtain all necessary information’s as to risks, contingencies and other
circumstances which may influence or affect his work. No extra charges consequent on any misunderstanding or
otherwise will be allowed.
7. SUFFICIENCY OF TENDER:
The contractor shall be deemed to have satisfied himself before entering into the contract as to the correctness and
sufficiency of his offer for the work and of the rates and prices quoted in the schedule of works. These rates and
prices shall except otherwise provided, cover all his obligations under the contract and all matters and things
necessary for proper completion and maintenance of the works.
8. DRAWINGS TO BE SUBMITTED FOR APPROVAL :
The contractor has to get the layout and panel drawings (with dimension) along with the control panel wiring
drawing approved before start of the work.
9. INSPECTION AT CONTRACTOR’S PREMISES:
The Department’s authorized representative shall have full powers to inspect (if it seems necessary in view of
Engg-in-charge to do so), drawings of any portion of the work or examine materials and workmanship of the
equipments at the contractor’s works or at any other place from where the material or equipment is obtained.
Acceptance of any material or equipment shall in no way relieve the contractor of his responsibility for meeting