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PARTNER 1 Town and Country Planning Association, UK

By Norman Henry,2014-05-17 00:23
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... produce an Adaptation Action Plan (through implementation of SWOT analysis); a High Level Policy Statement; develop/input into an existing Regional

ANNEX IV to GRaBS Partnership Agreement PARTNER OUTPUTS

PARTNER 1: Town and Country Planning Association (TCPA), UK

As lead partner, ensure the project is well managed and reaches its objectives without serious conflict between the

    partners, without irregularities and with smooth reporting to the programme. The TCPA will have the central coordination

    and management role for the project including financial management and the implementation of the Project

    Communication and Dissemination Strategy.

COMPONENT OUTPUTS

    Sign the Subsidy Contract and appoint a Project Manager and Project Assistant to the Project Secretariat 1 (Management & (PS); organise the first Project Steering Committee (PSC) and Thematic Seminar for November 2008 in Coordination)

    London; prepare and approve the Project Partnership Agreement; prepare Partner Delivery Schedule

    (PDS) and develop a draft Project Implementation Plan (PIP) to be presented at the first PSC; finalise the

    PIP and make any necessary revisions during the course of the project; set up the Project Task Teams

    and coordinate each team’s workplan in accordance to the PIP; maintain the project intranet; coordinate

    the preparation of the Project Progress Reports and LP Progress Reports (including reviews of CDS);

    prepare a guidance manual for project partners for the preparation of their reports and payment claims and

    offer assistance during completion; record keeping and maintenance and archiving of central files; arrange

    further PSC meetings; prepare a Mid-term Project Monitoring & Evaluation Report; coordinate any

    Modification Requests to the JTS; coordinate the external project audit and assist partners in preparation

    of their Last Project Reports; submit Final Report to the JTS; arrange project closure.

    With the Communications Task Team, development and implementation of a Project Communication and 2 (Communication & Dissemination Strategy (CDS) including the production and management of the logo and project brand; Dissemination)

    create, update and maintain project website and intranet (to go live in March 09); the project brochures;

    production of two Project Display Panels; project newsletters (electronic and printed) and five Expert

    Papers (printed, CDR and one website) (the first published in April 09); press releases (one announcing

    the approval of the project and released in each partner region/country) and specialist press articles; the

    dissemination of the project results at external conferences; production of the final Summary Project

    Report on CDR and on the website; and the organisation of the Final Dissemination Seminar and Final

    Dissemination Conference. Dissemination of knowledge on key issues; archiving of partner dissemination

    materials; implement a review of CDS as part of Mid-term Project Review (Component 1 above); final

    review of CDS at PSC6 and reported in the Final Report to the JTS; at end of project post the final project

    documents on website.

    Organise and participate in thematic seminars and study visits; at first thematic seminar, all discuss and 3 (Exchange of agree the location and hosts of future seminars and study visits, and ‘match making’ exercise for experiences) Mentoring Programme, and approach for development of Adaptation Action Plans; set up Adaptation

    Action Plan Task Team and produce Action Plan guidance document and Action Plan template (including

    guidance material for use of assessment tool on website, in collaboration with UoM); set up Mentoring

    Task Team and produce mentoring guidance document and report template (this will also review the

    results of the Mentoring Programme); develop timetable for the implementation of 12 mentoring

    partnerships; set up Panel of Experts and first Expert meeting (and later help organise and report on the

    final Expert Panel meeting); support organisation of other Panel Expert meetings (with the possibility of

    one taking place at UoM); support host partners in setting up Thematic Seminars and Study Visits;

    organise and report on external Study Visit to Freiburg; publish partner mentoring reports on website;

    together with Task Teams, implement the final evaluation of Component 3 outputs and results.

    Input to the University of Manchester in the developing the specification for the planning and design of the 4 (Development of new assessment tool and help with coordination where necessary. Tool & Methodology)

    As a partner (rather than lead partner), the TCPA will:

? Pass on knowledge related to the PPS on climate change and eco-towns to other GRaBS partners

    ? Develop its knowledge of climate change adaptation strategies

    ? Improve national, regional and local UK policy on climate change and planning

    ? Use European exchange of experience to improve policy development

PARTNER 2: The University of Manchester, UK

Takes the lead role in delivering Component 4 developing an innovative Climate Risk and Vulnerabilities Assessment

    Tool to highlight climate change risks and vulnerabilities in urban areas, to increase awareness and understanding on risk

    associated with climate change, leading to improved decision making and policies. The UoM will also produce an Expert

    Paper and article on the Climate Risk Assessment Tool.

At the end of the project, make this software available to all European regional and local authorities accompanied by clear

    directions and case study information. The University will work in close collaboration with partners in developing, testing

    and applying the tool at their local level including a report back on the results. The University will provide training and

    assistance with the use of the tool, which will be based on a software programme available on CDR and online.

    Also takes the lead in the production of the ‘Good Practice Case Study Database’.

COMPONENT OUTPUTS

    Approve the Project Partnership Agreement, and agree the PSC Terms of Reference and Standing 1 (Management & Orders; attend Project Steering Committees (PSC) and Thematic Seminars; prepare a Partner Delivery Coordination)

    Schedule (PDS) for inclusion in PIP; use the project intranet; contribute to Project Task Teams; prepare

    Project Progress Reports; prepare a partner monitoring and evaluation report; prepare Last Project Report.

    Produce an Expert Paper and article on the Climate Risk Assessment Tool; lead the production of a 2 (Communication & Database of Good Practice Case Studies; contribute to dissemination of guidance document and tool Dissemination)

    during project and beyond project completion in June 2011.

    Organise interactive start-up workshop at first Thematic Seminar to increase understanding of assessment 3 (Exchange of

    tool; organise a workshop at the second Thematic Seminar to introduce the initial prototype assessment experiences)

    tool and assess and agree the role of the tool for informing GRaBS partner Adaptation Action Plans; lead

    the third Thematic Seminar drawing on the database of good practice adaptation tools developed in

    Component 2, and implement a workshop on the application of the assessment tool in pilot case studies;

    organise a workshop at the Final Conference on key project component 4 outputs, findings and

    recommendations; explore the possibility of hosting an Expert Panel meeting (with support from the Lead

    Partner).

Lead responsibility for Component 4 the development of a vulnerability and risk assessment tool in 4 (Development of new collaboration with the project partners and their stakeholder networks, and a group of external Tool & Methodology)

    stakeholders and end users.

    Oversee application of prototype to project partners’ case study urban developments and subsequent preparation of their adaptation plans and identification of appropriate adaptation responses - produce user documentation and associated tutorials to assist this process (guidance material to be released on CD and

    hosted on project website); implement a literature review on existing tools (with emphasis from the

    ASCCUE project); together with partners, develop the specification for the planning and design of the

    assessment tool; collaborate with stakeholders and end users from within and beyond GRaBS to focus on the practical development of the tool; after a pilot test with partners, carry out final revisions and

    modifications of initial prototype tool, and together with partners, apply the final prototype; CD and web-based software development; as part of the Mid-term Review, carry out an assessment of the extent to

    which the tool informs the GRaBS partner adaptation plans, for inclusion in the report to PSC4; prepare an

    assessment tool guidance document; produce and disseminate a final component report including a final

    assessment of the extent to which the tool informs the GRaBS partner adaptation action plans.

PARTNER 3: City District of Geuzenveld-Slotermeer (SGS), Netherlands

Responsible for producing an Expert Paper and article on community engagement in achieving climate change adaptation

    through green and blue infrastructure. SGS will play an extended role in setting up a Community Engagement Task Team

    and a specific mentoring role in assisting partners 4-12 in setting up or identifying their Community Network.

COMPONENT OUTPUTS

    Approve the Project Partnership Agreement, and agree the PSC Terms of Reference and Standing 1 (Management & Orders; attend Project Steering Committees (PSC) and Thematic Seminars; prepare a Partner Delivery Coordination) Schedule (PDS); use the project intranet; contribute to Project Task Teams; prepare Project Progress

    Reports; prepare a partner monitoring and evaluation report; prepare Last Project Report.

    Produce an Expert Paper and article on community engagement in achieving climate change adaptation 2 (Communication & through green and blue infrastructure; implement Community Network Events in producing an Adaptation Dissemination) Action Plan; hold regional and local stakeholder events (using display panels); translate and disseminate

    newsletters and send press releases to press contacts; contribute (presentation, display stand, conference

    paper) to relevant external Conferences; make available all project material for the PS to publish on the

    project website; send invitations to Final Dissemination Seminar and Conference. Disseminate the

    assessment tool guidance document and the tool itself beyond project completion in June 2011.

    Participate in and possibly host Thematic Seminars and Study Visits; produce Partner Delivery Schedule 3 (Exchange of

    (PDS) including timetable for production of Action Plan; produce an Adaptation Action Plan (through experiences)

    implementation of SWOT analysis); a High Level Policy Statement; develop/input into an existing Regional

    Policy Network; set up Community Engagement Task Team and begin extended mentoring role assisting

    partners 4-12 in setting up or identifying their Community Network (Partner 3 only); set up local community

    stakeholder events, involvement activity and participation techniques; participate in Mentoring Programme

    - mentor two other partners in the field of their expertise and assist in their partner’s Adaptation Action Plan

    through visits and Skype technology identify specific expertise and needs; with mentor partners, produce

    a report for the PSC on the expertise and knowledge exchanged to be published on website.

    Input to the University of Manchester in the developing the specification for the planning and design of the 4 (Development of new assessment tool; apply the assessment tool in your area; prepare a short report on the application of the Tool & Methodology) tool in your case study development.

PARTNER 4: London Borough of Sutton, UK

     Sutton will, in particular, contribute knowledge and expertise in delivering climate change adaptation in spatial planning,

    the application of flood risk assessment tools; the use of flood-resistant building technologies; integration of existing

    greenspace into the design and layout of new housing areas and the use of landscaping/plant species, in the

    management and maintenance of open spaces adapted to higher temperatures.

COMPONENT OUTPUTS

    Approve the Project Partnership Agreement, and agree the PSC Terms of Reference and Standing 1 (Management & Orders; attend Project Steering Committees (PSC) and Thematic Seminars; prepare a Partner Delivery Coordination) Schedule (PDS); use the project intranet; contribute to Project Task Teams; prepare Project Progress

    Reports; prepare a partner monitoring and evaluation report; prepare Last Project Report.

    Implement Community Network Events in producing an Adaptation Action Plan; hold regional and local 2 (Communication & stakeholder events (using display panels); translate and disseminate newsletters and send press releases Dissemination)

    to press contacts; contribute (presentation, display stand, conference paper) to relevant external

    Conferences; make available all project material for the PS to publish on the project website; send

    invitations to Final Dissemination Seminar and Conference. Disseminate the assessment tool guidance

    document and the tool itself beyond project completion in June 2011.

    Participate in Thematic Seminars and Study Visits; produce Partner Delivery Schedule (PDS) including 3 (Exchange of timetable for production of Action Plan; produce an Adaptation Action Plan (through implementation of experiences) SWOT analysis); a High Level Policy Statement; develop/input into an existing Regional Policy Network;

    set up, or identify, a community stakeholder network with a focus on planning for, implementing and

    managing blue and green infrastructure; set up local community stakeholder events, involvement activity

    and participation techniques; participate in Mentoring Programme - mentor two other partners in the field of

    their expertise and assist in their partner’s Adaptation Action Plan through visits and Skype technology

    identify specific expertise and needs; with mentor partners, produce a report for the PSC on the expertise

    and knowledge exchanged to be published on website.

    Input to the University of Manchester in the developing the specification for the planning and design of the 4 (Development of new assessment tool; apply the assessment tool in your area; prepare a short report on the application of the Tool & Methodology)

    tool in your case study development.

PARTNER 5: Province of Genoa, Italy

The Province of Genoa will, in particular, pass on its experience and knowledge in community and stakeholder planning

    and the establishment of appropriate stakeholder structures and processes, for the delivery of an effective adaptation

    action plan, with a particular focus on blue infrastructure (river deculverting and sustainable drainage systems).

COMPONENT OUTPUTS

    Approve the Project Partnership Agreement, and agree the PSC Terms of Reference and Standing 1 (Management & Orders; attend Project Steering Committees (PSC) and Thematic Seminars; prepare a Partner Delivery Coordination) Schedule (PDS); use the project intranet; contribute to Project Task Teams; prepare Project Progress

    Reports; prepare a partner monitoring and evaluation report; prepare Last Project Report.

    Implement Community Network Events in producing an Adaptation Action Plan; hold regional and local 2 (Communication & stakeholder events (using display panels); translate and disseminate newsletters and send press releases Dissemination) to press contacts; contribute (presentation, display stand, conference paper) to relevant external

    Conferences; make available all project material for the PS to publish on the project website; send

    invitations to Final Dissemination Seminar and Conference. Disseminate the assessment tool guidance

    document and the tool itself beyond project completion in June 2011.

    Participate in and possibly host Thematic Seminars and Study Visits; produce Partner Delivery Schedule 3 (Exchange of (PDS) including timetable for production of Action Plan; produce an Adaptation Action Plan (through experiences)

    implementation of SWOT analysis); a High Level Policy Statement; develop/input into an existing Regional

    Policy Network; set up, or identify, a community stakeholder network with a focus on planning for,

    implementing and managing blue and green infrastructure; set up local community stakeholder events,

    involvement activity and participation techniques; participate in Mentoring Programme - mentor two other

    partners in the field of their expertise and assist in their partner’s Adaptation Action Plan through visits and

    Skype technology identify specific expertise and needs; with mentor partners, produce a report for the

    PSC on the expertise and knowledge exchanged to be published on website.

    Input to the University of Manchester in the developing the specification for the planning and design of the 4 (Development of new assessment tool; apply the assessment tool in your area; prepare a short report on the application of the Tool & Methodology) tool in your case study development.

    PARTNER 6: City of Malmö, Sweden

    COMPONENT OUTPUTS

    Approve the Project Partnership Agreement, and agree the PSC Terms of Reference and Standing 1 (Management & Orders; attend Project Steering Committees (PSC) and Thematic Seminars; prepare a Partner Delivery Coordination) Schedule (PDS); use the project intranet; contribute to Project Task Teams; prepare Project Progress

    Reports; prepare a partner monitoring and evaluation report; prepare Last Project Report.

    Implement Community Network Events in producing an Adaptation Action Plan; hold regional and local 2 (Communication & stakeholder events (using display panels); translate and disseminate newsletters and send press releases Dissemination) to press contacts; contribute (presentation, display stand, conference paper) to relevant external Conferences; make available all project material for the PS to publish on the project website; send

    invitations to Final Dissemination Seminar and Conference. Disseminate the assessment tool guidance document and the tool itself beyond project completion in June 2011. Participate in and possibly host Thematic Seminars and Study Visits; produce Partner Delivery Schedule 3 (Exchange of (PDS) including timetable for production of Action Plan; produce an Adaptation Action Plan (through experiences)

    implementation of SWOT analysis); a High Level Policy Statement; develop/input into an existing Regional

    Policy Network; set up, or identify, a community stakeholder network with a focus on planning for,

    implementing and managing blue and green infrastructure; set up local community stakeholder events,

    involvement activity and participation techniques; participate in Mentoring Programme - mentor two other

    partners in the field of their expertise and assist in their partner’s Adaptation Action Plan through visits and Skype technology identify specific expertise and needs; with mentor partners, produce a report for the

    PSC on the expertise and knowledge exchanged to be published on website. Input to the University of Manchester in the developing the specification for the planning and design of the 4 (Development of new assessment tool; apply the assessment tool in your area; prepare a short report on the application of the Tool & Methodology) tool in your case study development.

    PARTNER 7: Regional Centre for Eastern Europe, Country Office (REC Slovakia), Slovakia

    COMPONENT OUTPUTS

    Approve the Project Partnership Agreement, and agree the PSC Terms of Reference and Standing 1 (Management & Orders; attend Project Steering Committees (PSC) and Thematic Seminars; prepare a Partner Delivery Coordination) Schedule (PDS); use the project intranet; contribute to Project Task Teams; prepare Project Progress

    Reports; prepare a partner monitoring and evaluation report; prepare Last Project Report.

    Implement Community Network Events in producing an Adaptation Action Plan; hold regional and local 2 (Communication & stakeholder events (using display panels); translate and disseminate newsletters and send press releases Dissemination) to press contacts; contribute (presentation, display stand, conference paper) to relevant external

    Conferences; make available all project material for the PS to publish on the project website; send

    invitations to Final Dissemination Seminar and Conference. Disseminate the assessment tool guidance document and the tool itself beyond project completion in June 2011. Participate in and possibly host Thematic Seminars and Study Visits; produce Partner Delivery Schedule 3 (Exchange of (PDS) including timetable for production of Action Plan; produce an Adaptation Action Plan (through experiences) implementation of SWOT analysis); a High Level Policy Statement; develop/input into an existing Regional

    Policy Network; set up, or identify, a community stakeholder network with a focus on planning for,

    implementing and managing blue and green infrastructure; set up local community stakeholder events,

    involvement activity and participation techniques; participate in Mentoring Programme - mentor two other

    partners in the field of their expertise and assist in their partner’s Adaptation Action Plan through visits and

    Skype technology identify specific expertise and needs; with mentor partners, produce a report for the

    PSC on the expertise and knowledge exchanged to be published on website. Input to the University of Manchester in the developing the specification for the planning and design of the 4 (Development of new assessment tool; apply the assessment tool in your area; prepare a short report on the application of the Tool & Methodology)

    tool in your case study development.

    PARTNER 8: Municipality of Kalamaria, Greece

    COMPONENT OUTPUTS

    Approve the Project Partnership Agreement, and agree the PSC Terms of Reference and Standing 1 (Management & Orders; attend Project Steering Committees (PSC) and Thematic Seminars; prepare a Partner Delivery Coordination) Schedule (PDS); use the project intranet; contribute to Project Task Teams; prepare Project Progress

    Reports; prepare a partner monitoring and evaluation report; prepare Last Project Report. Implement Community Network Events in producing an Adaptation Action Plan; hold regional and local 2 (Communication & stakeholder events (using display panels); translate and disseminate newsletters and send press releases Dissemination) to press contacts; contribute (presentation, display stand, conference paper) to relevant external

    Conferences; make available all project material for the PS to publish on the project website; send invitations to Final Dissemination Seminar and Conference. Disseminate the assessment tool guidance

    document and the tool itself beyond project completion in June 2011.

    Participate in and possibly host Thematic Seminars and Study Visits; produce Partner Delivery Schedule 3 (Exchange of (PDS) including timetable for production of Action Plan; produce an Adaptation Action Plan (through experiences)

    implementation of SWOT analysis); a High Level Policy Statement; develop/input into an existing Regional Policy Network; set up, or identify, a community stakeholder network with a focus on planning for,

    implementing and managing blue and green infrastructure; set up local community stakeholder events,

    involvement activity and participation techniques; participate in Mentoring Programme - mentor two other partners in the field of their expertise and assist in their partner’s Adaptation Action Plan through visits and

    Skype technology identify specific expertise and needs; with mentor partners, produce a report for the PSC on the expertise and knowledge exchanged to be published on website. Input to the University of Manchester in the developing the specification for the planning and design of the 4 (Development of new assessment tool; apply the assessment tool in your area; prepare a short report on the application of the Tool & Methodology) tool in your case study development.

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