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Project Management Plan 1

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Project Management Plan 1

    [INSERT PROJECT NAME]

    PROJECT MANAGEMENT PLAN

    (PMP)

    XECUTIVE PONSOR NSERT AMEES[IN] EXECUTIVE SPONSOR [INSERT NAME]

    BBUSINESS WNER NSERT AMEO-[IN] USINESS OWNER - [INSERT NAME]

    PPROJECT MANAGER [INSERT NAME] ROJECT MANAGER [INSERT NAME] OORIGINAL LAN ATE NSERT ATE PELLED UTPD:[ID,SO] RIGINAL PLAN DATE: [INSERT DATE, SPELLED OUT]

    RREVISION ATE NSERT ATE PELLED UTD:[ID,SO] EVISION DATE: [INSERT DATE, SPELLED OUT]

    RREVISION NSERT UMBER:[IN] EVISION: [INSERT NUMBER]

    Project Management Plan i

     TABLE OF CONTENTSTABLE OF CONTENTS

    About This Document ................................................................ vi About This Document ................................................................ vi

     Revision History ........................................................................ viiRevision History ........................................................................ vii

     1.0Project Overview ................................................................ 11.0Project Overview ................................................................ 1

     NTRODUCTION1.1I .............................................................................. 11.1INTRODUCTION .............................................................................. 1

     URRENT TATE1.2CS ............................................................................ 11.2CURRENT STATE ............................................................................ 1

     1.3FUTURE STATE ............................................................................... 11.3FUTURE STATE ............................................................................... 1

     1.4NEED .............................................................................................. 11.4NEED .............................................................................................. 1

     2.0 Scope ....................................................................................... 12.0 Scope ....................................................................................... 1

     2.1 PROJECT JUSTIFICATION .................................................................... 12.1 PROJECT JUSTIFICATION .................................................................... 1

     ROJECT BJECTIVES2.2PO ........................................................................ 12.2 PROJECT OBJECTIVES ........................................................................ 12.2.1 BUSINESS OBJECTIVES .................................................................................... 1 2.2.2 TECHNICAL OBJECTIVES ................................................................................ 1

     2.3 DELIVERABLES ................................................................................... 12.3 DELIVERABLES ................................................................................... 12.3.1 PROJECT MANAGEMENT DELIVERABLES ....................................................... 1 2.3.1.1 [DELIVERABLE 1 NAME] ........................................................................... 1 2.3.1.2 [DELIVERABLE 2 NAME] ........................................................................... 2 2.3.2 PRODUCT DELIVERABLES ............................................................................... 2 2.3.2.1 [DELIVERABLE 1 NAME] ........................................................................... 2 2.3.2.2 [DELIVERABLE 2 NAME] ........................................................................... 2 2.3.3 DELIVERABLE APPROVAL AUTHORITY DESIGNATIONS .................................. 2 2.3.4 DELIVERABLE ACCEPTANCE PROCEDURE ...................................................... 2

     2.4 WORK BREAKDOWN STRUCTURE (WBS) ........................................... 22.4 WORK BREAKDOWN STRUCTURE (WBS) ........................................... 2

     3.0 Overall Strategy ..................................................................... 23.0 Overall Strategy ..................................................................... 2

     ROJECT ANAGEMENT IFE YCLE3.1PMLC ................................................ 23.1 PROJECT MANAGEMENT LIFE CYCLE ................................................ 2

     3.2 CRITICAL SUCCESS FACTORS ............................................................. 23.2 CRITICAL SUCCESS FACTORS ............................................................. 2

     ROJECT OGISTICS3.3PL ........................................................................... 33.3 PROJECT LOGISTICS ........................................................................... 3

     ROJECT RODUCT IFE YCLE ODEL3.4PPLCM ........................................... 33.4 PROJECT PRODUCT LIFE CYCLE MODEL ........................................... 3

     3.5 TECHNICAL STRATEGY ...................................................................... 33.5 TECHNICAL STRATEGY ...................................................................... 3

     4.0 Project Organization ............................................................. 34.0 Project Organization ............................................................. 3

     TAKEHOLDERS4.1S .................................................................................. 34.1 STAKEHOLDERS .................................................................................. 3

     USTOMERS4.2C ........................................................................................ 34.2 CUSTOMERS ........................................................................................ 3

     4.3 PROJECT TEAM .................................................................................. 34.3 PROJECT TEAM .................................................................................. 34.3.1 PROJECT TEAM ORGANIZATIONAL BREAKDOWN STRUCTURE ...................... 3 4.3.2 PROJECT TEAM ROLES AND RESPONSIBILITIES ............................................. 3

     5.0 Project Management and Controls....................................... 35.0 Project Management and Controls....................................... 3

     TAFFING LANNING AND CQUISITION5.1SPA ............................................ 35.1 STAFFING PLANNING AND ACQUISITION ............................................ 3

     5.2 ASSUMPTIONS ..................................................................................... 45.2 ASSUMPTIONS ..................................................................................... 4

     ONSTRAINTS5.3C ..................................................................................... 45.3 CONSTRAINTS ..................................................................................... 4

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     EPENDENCIES5.4D ................................................................................... 45.4 DEPENDENCIES ................................................................................... 45.4.1 MANDATORY DEPENDENCIES ......................................................................... 4 5.4.2 DISCRETIONARY DEPENDENCIES .................................................................... 4 5.4.3 EXTERNAL DEPENDENCIES ............................................................................. 4

     5.5 RISK MANAGEMENT ........................................................................... 45.5 RISK MANAGEMENT ........................................................................... 45.5.1 RISK MANAGEMENT STRATEGY ..................................................................... 4 5.5.2 PROJECT RISK IDENTIFICATION ..................................................................... 5 5.5.3 PROJECT RISK ANALYSIS ............................................................................... 5 5.5.3.1 [RISK 1 NAME] .......................................................................................... 5 PROBABILITY AND IMPACT - ................................................................................... 5 5.5.3.2 [RISK 2 NAME] .......................................................................................... 5 PROBABILITY AND IMPACT - ................................................................................... 5 5.5.4 PROJECT RISK MITIGATION APPROACH ........................................................ 5 5.5.5 RISK REPORTING AND ESCALATION STRATEGY ............................................. 5 5.5.6 PROJECT RISK TRACKING APPROACH ........................................................... 5

     NDEPENDENT ERIFICATION AND ALIDATION 5.6IVV-IV&V ................... 55.6 INDEPENDENT VERIFICATION AND VALIDATION - IV&V ................... 5

     COPE ANAGEMENT LAN5.7SMP ............................................................... 55.7 SCOPE MANAGEMENT PLAN ............................................................... 5

     5.8 ISSUE MANAGEMENT .......................................................................... 55.8 ISSUE MANAGEMENT .......................................................................... 55.8.1 INTERNAL ISSUE ESCALATION AND RESOLUTION PROCESS............................ 5 5.8.2 EXTERNAL ISSUE ESCALATION AND RESOLUTION PROCESS........................... 5

     ROCUREMENT ANAGEMENT LAN5.9PMP ................................................. 55.9 PROCUREMENT MANAGEMENT PLAN ................................................. 5

     HANGE ONTROL5.10CC ........................................................................... 55.10 CHANGE CONTROL ........................................................................... 55.10.1 CHANGE CONTROL PROCESS ........................................................................ 5 5.10.2 CHANGE CONTROL BOARD (CCB) ............................................................... 5

     5.11 PROJECT TIMELINE .......................................................................... 55.11 PROJECT TIMELINE .......................................................................... 5

     ROJECT UDGET5.12PB ............................................................................. 65.12 PROJECT BUDGET ............................................................................. 65.12.1 BUDGET TRACKING ...................................................................................... 6

     5.13 COMMUNICATION PLAN ................................................................... 65.13 COMMUNICATION PLAN ................................................................... 65.13.1 COMMUNICATION MATRIX ........................................................................... 6 5.13.2 STATUS MEETINGS ....................................................................................... 6 5.13.3 PROJECT STATUS REPORTS .......................................................................... 6

     ERFORMANCE EASUREMENT ROJECT ETRICS5.14PM(PM) ..................... 65.14 PERFORMANCE MEASUREMENT (PROJECT METRICS) ..................... 65.14.1 BASELINES .................................................................................................... 6 5.14.2 METRICS LIBRARY ....................................................................................... 6

     UALITY BJECTIVES AND ONTROL5.15QOC .............................................. 65.15 QUALITY OBJECTIVES AND CONTROL .............................................. 65.15.1 CUSTOMER SATISFACTION ........................................................................... 6 5.15.2 DELIVERABLE DEFINITION ........................................................................... 6 5.15.3 DELIVERABLE QUALITY ............................................................................... 6 5.15.4 PROJECT/PRODUCT DELIVERABLE PRESENTATION...................................... 6

     ONFIGURATION ANAGEMENT5.16CM ...................................................... 65.16 CONFIGURATION MANAGEMENT ...................................................... 65.16.1 VERSION CONTROL ...................................................................................... 6 5.16.2 PROJECT REPOSITORY (PROJECT LIBRARY) ................................................ 6

     6.0 Project Close .......................................................................... 76.0 Project Close .......................................................................... 7

     6.1 ADMINISTRATIVE CLOSE .................................................................... 76.1 ADMINISTRATIVE CLOSE .................................................................... 7

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     ONTRACT LOSE6.2CC .............................................................................. 76.2 CONTRACT CLOSE .............................................................................. 7

     7.0 Glossary .................................................................................. 87.0 Glossary .................................................................................. 8

     CRONYMS AND BBREVIATIONS7.1AA ....................................................... 87.1 ACRONYMS AND ABBREVIATIONS ....................................................... 8

     7.2 DEFINITIONS ....................................................................................... 87.2 DEFINITIONS ....................................................................................... 8

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Project Management Plan iv

    LIST OF FIGURES IST OF IGURESLF Error! No table of figures entries found.

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    Project Management Plan v

    LIST OF APPENDICES IST OF PPENDICESLA

    Appendix A: Work Breakdown Structure Appendix B: Project Schedule Appendix C: Forms

    Appendix D:

    Appendix E:

    Appendix F:

    Appendix G:

    Appendix H:

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Project Management Plan vi

    ABOUT THIS DOCUMENT BOUT HIS OCUMENTATD

This document is a template that provides the industry accepted guidelines to plan,

    execute, control, and close a project. This document will need to be tailored and

    customized to the needs of the project; however, special care should be considered if

    major sections are “tailored out”.

    1. “Tailoring” is the process that modifies the structural components of the template

    to the needs of a specific project. As an example, the Project Manager may have

    a standard appendix that does not apply to the project.

    2. Customization is the mechanical task of inserting customer or project logos,

    deliverable identifiers, names, and so on, into a copy of the template. The copy

    then becomes the live version of the Project Management Plan for the project and

    will need to be updated, as project conditions require.

    3. Any level of tailoring can be applied to the template, as long as the PMO is

    advised. This notification has several purposes:

    a. It allows Quality Assurance to adjust checklists and questionnaires,

    b. It allows the Program Management Office (PMO) to adjust its oversight

    and QA activities to the project’s plan,

    c. It allows the PMO to advise the project team of the potential effects and

    risks that may occur if materials are omitted, and

    d. It serves as a trigger for possible improvement of the template by the PMO.

    4. Any highlighted text indicates that there are some brief instructions for the

    completion of that section.

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    REVISION HISTORY EVISION ISTORYRH

    Revision Number Date Comment 11.0 September 25, 2003 Original Scope

    2.0 February 5, 2004 PMO Refinement

1 This document is a reference from the New Mexico Office of the Chief Information Officer (OCIO)

    Program Management Office (PMO) created as part of the strategic continuous process improvement

    initiative. Questions or recommendations for improvement of this document may be forwarded to any

    OCIO PMO member.

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Project Management Plan

    1.0 PROJECT OVERVIEW ROJECT VERVIEW 1.0 PO

    1.1 INTRODUCTION 1.1 INTRODUCTION

    1.2 C1.2 CURRENT TATES URRENT STATE

    1.3 F1.3 FUTURE STATE UTURE