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Integrated Impact Assessment Guideline

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Integrated Impact Assessment Guideline

    INTEGRATED IMPACT ASSESSMENT GUIDELINE

DOCUMENT ID - GU-437

    REVISION - 1.0

    DATE - Dec-03

    Authorised for Issue by the HSE IC on 16-Feb-2004

Document Authorisation

    Document Authority Document Custodian Document Author ‘dapo Oguntoyinbo G. T. Tan Augustine Ibanga Ref. Ind: CSM Ref. Ind: CSM/2 Ref. Ind: CSM/6X Date: 16-Feb-2004 Date: 16-Feb-2004 Date: 16-Feb-2004

The following is a brief summary of the revisions to this document.

    Version No. Date Author Scope / Remarks Version 1.0 Feb 04 Augustine Ibanga (CSM/6X) Original guideline

User Notes:

    This document is a guideline only.

    A controlled copy of the current version of this document is on PDO's Livelink. Before making

    reference to this document, it is the user's responsibility to ensure that any hard copy, or electronic

    copy, is current. For assistance, contact the Document Custodian.

    This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part

    of this document may be disclosed to others or reproduced, stored in a retrieval system, or

    transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise)

    without prior written consent of the owner.

Users are encouraged to participate in the ongoing improvement of this document by providing

    constructive feedback.

    Table of Contents

    1.0 INTRODUCTION .................................................................................................... 4 1.1 Background ......................................................................................................................... 4 1.2 Purpose ................................................................................................................................ 4 1.3 Audience .............................................................................................................................. 4 1.4 Policy, Legal Framework, and Standards .......................................................................... 5 1.4.1 PDO Policies ...................................................................................................................................... 5 1.4.2 Omani Legislation .............................................................................................................................. 5 1.4.3 Applicable Standards .......................................................................................................................... 6 1.5 Scope ................................................................................................................................... 6 1.6 Structure ............................................................................................................................. 6 1.7 Critical Success Factors ...................................................................................................... 7 2.0 INTEGRATED IMPACT ASSESSMENT PROCESS .............................................. 8 2.1 Introduction ........................................................................................................................ 8 2.2 Identify and Assess Phase ................................................................................................. 10 2.3 Select Phase ....................................................................................................................... 14 2.4 Define Phase ...................................................................................................................... 15 2.5 Execute Phase .................................................................................................................... 17 2.6 Operate Phase ................................................................................................................... 17 3.0 Roles and Responsibilities ...................................................................................... 18 3.1 Introduction ...................................................................................................................... 18 3.2 IIA Stakeholders and Participation .................................................................................. 19 3.3 Individual and Team Responsibilities .............................................................................. 20 4.0 ADMINISTRATIVE CONTROLS.......................................................................... 23 4.1 Implementation of IIA Findings ....................................................................................... 23 4.1.1 Handovers ........................................................................................................................................ 23 4.2 Contracts ........................................................................................................................... 23 4.3 Contracting Process .......................................................................................................... 24 4.4 Contracting strategy ......................................................................................................... 24 4.5 The IIA Contractor ........................................................................................................... 24 4.5.1 Qualifications ................................................................................................................................... 25 4.5.2 Contractor Performance .................................................................................................................... 25 4.5.3 Performance Indicators ..................................................................................................................... 26 4.7 Data management ............................................................................................................. 26 Appendix 1: Health, Safety and Environment Policy ...................................................... 27 Appendix 2a: Environmental Laws and Regulations of Oman ......................................... 28

    Appendix 2b: PDO HSE/SD Specifications ....................................................................... 29 Appendix 3: Initial Impact Identification Checklist (IIIC) .............................................. 30 Appendix 4: List of PDO Stakeholders ............................................................................ 32 Appendix 5: Stakeholder Consultation Strategy .............................................................. 33 Appendix 6: Generic Components for Baseline Studies .................................................. 34 Appendix 7: Defining Key Impacts .................................................................................. 36 Appendix 8: Environmental Hazards and Possible Effects ............................................. 38 Appendix 9: Tools & Techniques for IIA ........................................................................ 40 Appendix 10: Report Writing Format ................................................................................ 41 Appendix 11: Checklist for Review of IIA Reports ............................................................ 43 Appendix 12: Integrated Impact Assessment Document Transmittal Form ...................... 47

    IIA GUIDELINE

    Recommending Best Practice

    EXECUTIVE SUMMARY

    It is PDO policy to embrace the concept of Sustainable Development (SD) in all business decisions, allowing evaluation of economic, social and environmental impact of development options. This means taking a long term view in planning, implementing and operating in an efficient manner, whilst contributing to sustainable development of Oman. In the past, we have been good at assessing impact of our operations on the environment through Environmental Impact Assessment (EIA), but much less on social impact of our operations. Today, we have taken advantage of our SD objective to manage the impact of our activities by reviewing environment, social and health issues in a holistic manner through an Integrated Impact Assessment (IIA) process.

    This guideline brings together the impact assessment process, its application to business, individual/team roles and responsibilities, as well as management control strategies which are needed to realise our SD objective. The IIA process follows a sequence of eleven steps which starts at the early stage of project definition so that findings may be fed back into design process to minimise impacts and maximise benefits. The process is linked throughout the project life cycle, from feasibility through design to decommissioning, with a clear deliverable at each phase of the Value Assurance Review (VAR) process. As a matter of policy, all projects irrespective of size and complexity will be subjected to this IIA process. In parallel, and interacting with the process, are two other critical activities - stakeholder engagement and the design/decision making process. Stake holder engagement is critical as it will earn goodwill and support from local communities, address their expectations, enhance our reputation and help secure and maintain our licence to operate.

    The IIA guideline advocates a multi-functional/discipline team approach, managed as a single integrated process. The project/asset manager, who is the project sponsor, is responsible for initiation and execution of the project IIA process and implementation of impact mitigation monitoring and SD programmes. There is a defined framework to show individual/team roles and responsibilities at each step of the process. By carrying out IIA, we demonstrate our commitment to Hazards and Effects Management Process (HEMP) leading to our policy to reduce impact to a level that is as low as is reasonably practicable (ALARP). The guideline clearly sets out how commitments that we have made will be delivered, check performance against predictions, through monitoring and audit programmes.

    The IIA report shall be viewed as a “live” document which will be revised following changes in project work scope. Finally, this first edition of the new IIA guideline will be amended and added to in the near future as experience is gained and feedback is obtained from users. It will be revised bi-annually to ensure it represents best practise for PDO.

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    IIA GUIDELINE

    Recommending Best Practice

    Abbreviations

    ADP Asset Development Plan

    ALARP As Low As Reasonably Practicable CFC Chlorofluorocarbons

    CH Methane 4

    CO Carbon Monoxide

    CO Carbon Dioxide 2

    CSM Corporate Safety Management CTR Cost-Time-Resources

    EIA Environmental Impact Assessment EIS Environmental Impact Statement E & P Exploration and Production

    FEED Front End Engineering Design

    FDP Field Development Plan

    FLG Legal Affairs Department, PDO HAZID Hazards Identification

    HAZOP Hazards and Operability

    HEMP Hazards and Effects Management Process HIA Health Impact Assessment

    HRA Health Risk Assessment

    HS Hydrogen Sulphide 2

    HSE Health, Safety and Environment HSE-MS Health, Safety and Environment Management System

    HXM Corporate External Affairs, PDO IEE Initial Environmental Examination IIIC Initial Impact Identification Checklist IIA Integrated Impact Assessment IMF International Monetary Fund

    IMMP Impact Management and Monitoring Plan MD Ministerial Decision

    MDC Management Directors Committee MRMEWR Ministry of Regional Municipalities and Environment and Water Resources

    NEO No Environmental Objection

    NH Ammonia 4

    NGO Non-Governmental Organisation

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NOx Nitrogen Oxides

    O Nitrous Oxide 2N

    O/G Oil and Grease

    ONH North Asset Public Relations, PDO OPAL Oman Society for Petroleum Services OSH South Asset Public Relations, PDO ORP Opportunity Realisation Process

    PEP Project Execution Plan

    PDO Petroleum Development Oman

    PIIF Preliminary Impact Identification Form PO Phosphate 4

    PRA Participatory Rural Appraisal

    QA/QC Quality Assurance and Quality Control Checks QRA Quantitative Risk Assessment

    RD Royal Decree

    RS/GIS Remote Sensing/Geographical Information System SD/SP Sustainable Development/Social Performance SIEP Shell International Exploration and Production SIA Social Impact Assessment

    SOx Sulphur Oxides

    SQU Sultan Qaboos University

    ToR Terms of Reference

    VAR Value Assurance Review

    VOC Volatile Organic Compounds

    XGG Exploration and Geomatics

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    IIA GUIDELINE Recommending Best Practice

    1.0 INTRODUCTION

    1.1 Background

    PDO‟s Statement of General Business Principles has made it mandatory to conduct

    Environmental Impact Assessment (EIA) prior to all new activities and facility

    developments, or significant modifications of existing ones. This is further reflected in PDO HSE Policy. Environmental Impact Assessment (EIA) is a requirement of Omani

    legislation which directs that, in order to obtain an environmental permit or No

    Environmental Objection (NEO) letter, an Environmental Impact Statement (EIS) be

    submitted for such category of developments and activities that have potential to cause pollution. Across the globe, daunting challenge to combine business with long term human development without causing damage to environment and health of

    persons have brought about changes in policies. In PDO, Integrated Impact

    Assessment (IIA) has been adopted as a tool to meeting the emerging business

    challenge.

    An Integrated Impact Assessment is an instrument to identify and assess the

    potential environmental, social and health impacts (natural, physical, social and health) of a proposed project, evaluate alternatives, and design appropriate

    mitigation, management and monitoring measures. This means:

    a) Looking at environment, social and health issues in a holistic manner b) Integrating impact assessment process with business and project development c) Reviewing issues raised by business through projects in the overall context of

    communities, national and international interests d) Using key project impacts to deliver environmental protection, sustainable

    development and social performance

    e) Contribute to Sustainable Development of Oman f) Integrating impact assessment with HSE-MS and ISO 14001 processes

    1.2 Purpose

    In PDO the purpose of adopting the guideline is for:

    i) Best practice

    ii) Meeting international standards

    iii) Complimenting the legislative role of government iv) License to operate

    v) Means to reduce the overall business cost.

    vi) Sustainable Development of Oil and Gas in Oman

    1.3 Audience

    The document is intended for individuals or groups who will be responsible for or involved in conducting Integrated Impact Assessment for PDO. This includes PDO

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staff, project managers, project engineers, HSE Advisors, external consultants;

    environmental, social and health specialists.

    1.4 Policy, Legal Framework, and Standards

    1.4.1 PDO Policies

    The requirement for impact assessment by PDO is stated in corporate policy

    documents, guidelines and standards. Major among them are:

    ? PDO‟s Statement of General Business Principles describes how we conduct

    the business, that “The company will endeavour to conduct its business in

    such a way as to protect the health, safety of its employees, contractor

    employees and other persons affected by its activities, as well as to protect

    the environment, minimise pollution and seek improvement in the efficient

    use of natural resources.”

    ? PDO Health, Safety and Environment (HSE) policy describes how a systematic

    approach will be applied to HSE management (See Attachment 1).

    ? PDO Management Systems provides a structured process for continuous

    improvement of HSE performance.

    ? Minimum Environmental and Health standards specify environmental and

    health issues that must be considered in impact assessment.

    ? Sustainable Development: It is PDO policy to embrace the concept of SD in

    all business decisions which allows for evaluation of economic, social and

    environmental impact of development options. It is about integration and balancing short term wants with long term needs which

    will allow Oman build better future. To this end PDO allows between 0.5 1.0% of

    major project budget to be set aside for SD/SP projects.

    Through IIA, PDO is able to establish inter-connected impacts between projects and

    community risks. This approach enables PDO to put in place measures to:

    a) mitigate project impacts through sustainable development projects

    b) reduce the risk of community-related delays to project schedules through

    sustained consultation

    c) mitigate against increased time spent by staff or contractors in solving

    environmental and community issues

    d) mitigate against a breach of new regulatory standards on environmental, health

    and social issues and impacts.

    1.4.2 Omani Legislation

    There is no specific legal requirement for PDO to have an IIA in place. However the

    Royal Decree RD 115/2001 “Law of the Environment and the Prevention of Pollution”

    is the all-encompassing environmental law in the Sultanate of Oman. It provides the

    overall framework for the protection and specific requirements for the submission of

    Environmental Impact Assessment. Also, MD No: 187/2001 provides directives for the

    issuance of environmental approvals and the final environmental permit. Other

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    Attachment 2a. relevant Omani regulation, guidelines and standards is presented in Also Oman is signatory to many international legislations and conventions on environmental protection.

    Sustainable Development: Royal Decree No. 114/2001, Article 29 links environmental development to sustainable development, that “ Linking environmental conditions with planning and development policy in order to satisfy needs and aspirations of the present generation without endangering future needs and requirements.

    1.4.3 Applicable Standards

    Applicable standards are contained in many documents including the following (Attachment 2b):

    i) PDO Engineering document - CP117 (Code of Practice) ii) Technical Guidance for Environmental Assessment GU 195

    iii) EP 95-0370 Environmental Assessment iv) EP 95- 0371 Social Impact assessment v) EP 95-0374 Stakeholder Consultation vi) EP 95-0372 Health Impact Assessment vii) Other Relevant International Standards PDO set of business principles and business controls.

    1.5 Scope

    The guideline focuses on integrated assessment conducted on existing facilities, and those conducted to new project developments and/or expansion/new construction projects (new projects). It is intended to be applicable to all PDO facilities and operations.

    The guideline has been organised to provide, explanation of IIA concepts and principles; description of steps in the IIA process; how IIA fits with existing business processes; stakeholder consultation; approach to integrating environmental, social, and health to business.

    1.6 Structure

    The structure of the guideline is four sections.

    Chapter 1 - Is the Introduction to the guideline. It describes background, audience; policy, legislation and standards and scope.

    Chapter 2 - Describes the IIA process, project initiation with a checklist, linkage to business process and mitigation and monitoring of recommendations.

    Chapter 3 - Describes roles and responsibilities of the various stakeholders Core,

    Ad-hoc and External

    Chapter 4 - Describes the Control processes for effective management, including Impact management and monitoring, handovers, contracting and contractors, competency for IIA consultant and data management.

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