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VR-11 Notification to School District of Compliance Rate on State

By Lester Adams,2014-05-06 09:11
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VR-11 Notification to School District of Compliance Rate on State

VR-11 Notification to School District of Compliance Rate on State Performance Plan (SPP) Indicator #11 -

    Percent of Children with Parental Consent to Evaluate, who were Evaluated and Eligibility Determined

    Within State Established Timelines

    (Based on Parent Consent to Evaluate the Child Received Between July 1, 2009 and June 30, 2010, and Status of the

    Eligibility Determination Process as of August 31, 2010.)

    This report is your school district’s compliance report for State Performance Plan Indicator 11, which is the percent of children with parental consent to evaluate, who were evaluated and eligibility determined within State

    established timelines. Once you verify your data as complete and accurate, this becomes your compliance notification

    and you must take the actions identified in the report.

    The data elements that are displayed in this report are from the Special Education Events template for two chains

    that begin with Event Type Codes CPSE01 (receipt of referral for an initial evaluation of a preschool child for special

    education eligibility) and CSE01 (receipt of referral for an initial evaluation a schoolage student for special education eligibility). The following templates (or tables) are also used: Student_Lite (Student Demographics); and

    School_Enroll (Enrollment). Students with the following records are included in this report:

    Enrollment Records:

    ? Enrollment record between July 1, 2009 and June 30, 2010. Beginning enrollment code 4034 or 5905 or 0011

    or 5544 or 5654 or 7000 or 7011; and

    ? Building of Enrollment code is a valid code in SEDREF; and.

    Any of the following special education event records are submitted:

    Chain 1:

    CPSE01- receipt of referral for an initial evaluation by the CPSE for children age 2-4 (age as of October 7, 2009)

    CPSE02- receipt of written parent consent to evaluate the child

    CPSE03- CPSE meeting to discuss evaluation results

    Chain 2:

    CSE01- receipt of referral for an initial evaluation by the CSE for students age 4-21 (age as of October 7, 2009)

    CSE02- receipt of written parent consent to evaluate the student

    CSE03- CSE meeting to discuss evaluation results

     This report includes a listing of students who are included in the report, which are those students that meet the

    above criteria and a listing of students who are excluded from the report, which are those students that meet some of

    the above criteria but not all (including students with some missing records). School districts should use these lists to

    verify the accuracy of data submitted for each student. The reports with aggregate numbers provide the results the

    State will use in all Statewide and district level aggregations for compliance determinations, reporting and analysis.

    Below is a description of the criteria for including student records in each cell of the five rows of data in this

    report.

    Data for Indicator #11 Please see the 2009-10 SIRS Manual for description of event codes and reason codes:

     Preschool Children School-Age Students 1. Number of students for whom The number of preschool students that The number of school-age

    parental consent to evaluate have a CPSE01 and CPSE02 record students that have a CSE01

    was received (July 1, 2009 to and CSE02 record

    June 30, 2010).

    2. Number of students whose The number of preschool students that The number of school-age

    evaluations were completed have a CPSE01 and CPSE02 record students that have a CSE01

    within State established and Number of Days =<30 and CSE02 record and

    timeline. Number of Days =<60

     Preschool Children School-Age Students 3. Number of children whose The number of preschool students that The number of school-age

    evaluations were not completed have a CPSE01 and CPSE02 record students that have a CSE01

    within State established time and Number of Days > 30 and there is and CSE02 record and

    lines, but for reasons that are a Reason Code = CPSER01 or Number of Days > 60 and

    considered to be in compliance CPSER02 or CPSER03 or CPSER05 there is a Reason Code =

    with State requirements. or CPSER06 or CPSER07 or CSER01 or CSER02 or

    CPSER09. CSER03 or CSER05 or

    CSER06 or CSER08 or

    CSER10. 4. Number of children whose The number of preschool students that The number of school-age evaluations were not completed have a CPSE01 and CPSE02 record students that have a CSE01 within State established time lines, and Number of Days > 30 and there is and CSE02 record and but for reasons that are considered a Reason Code = CPSE04 or CPSE08 Number of Days > 60 and to be NOT in compliance with or CPSER10 there is a Reason Code =

    State requirements. CSE04 or CSER07 or

    CSER09 5. Compliance Rate [Line 2

    divided by (Line 1 minus Line

    3)*100]

     Reasons for Exceeding the Timeline Provided by the School District*

    Reasons in Compliance with Number of Preschool Children Number of School-Age Students State Requirements (for children

    included in Row 3 of the above

    table)

    CPSER01 or CPSER02 or Number of preschool children with Number of school-age students with each CPSER03 or CPSER05 or each Reason Code that is in Reason Code that is in compliance with CPSER06 or CPSER07 or compliance with State requirements. State requirements. CPSER09 or CSER01 or CSER02,

    CSER03 or CSER05 or CSER06 or

    CSER08 or CSER10

     Reasons NOT in Compliance

    with State Requirements (for

    children included in Row 4 of the

    above table)

    CPSER04 or CPSER08 or Number of preschool children with Number of school-age students with each CPSER10 or CSER04 or CSER07 each Reason Code that in not in Reason Code that is not in compliance or CSER09 compliance with State requirements. with State requirements. *Only the reasons provided by the school district will be included in this table.

    There are no reasonability checks for this report, this year.

VR-11 Notification to School District of Compliance Rate on State Performance Plan (SPP) Indicator #11 -

    Percent of children with parental consent to evaluate, who were evaluated and eligibility determined within

    State established timelines

    (Based on Consent to Evaluate the Child Received Between July 1, 2009 and June 30, 2010, and Status of the

    Eligibility Determination Process as of August 31, 2010.)

    Name: XXXXXXXXXXXXXX SED Code: XXXXXXXXXXXX

Date of Notification: Month, Date,Year when data are certified

Your district is assigned to report data for the 2009-10 school year on State Performance Plan Indicator 11, which is

    percent of children (preschool and school age) with parental consent to evaluate, who were evaluated within State

    established timelines. You have submitted data for this indicator through the Special Education Events template in

    two chains that begin with Event Type Codes CPSE01 (initial referral to CPSE) and CSE01 (initial referral to CSE).

    This indicator requires that you report on all preschool children regardless of the source of referral. This means

    children who are referred from Early Intervention are included in the CPSE01 chain. Also, all school age students for

    whom your district has CSE responsibility should be included regardless of where students were enrolled at the time

    of referral (e.g., Charter school, parentally placed in a nonpublic school, home-schooled, etc.).

    This report is your school district’s compliance report. Once you verify your data as complete and accurate, this

    becomes your notification and you must take the actions identified below.

    Your district's report indicates that XX.X percent of preschool children and XX.X percent of school-age students

    received their evaluations and eligibility determinations within the State's required timelines. Provided below are data

    that were used to compute these rates. The State target for this indicator as stated in NYS' State Performance Plan is

    that 100 percent of students referred for an initial evaluation for whom parental consent for evaluation has been

    obtained will be evaluated for initial determination of eligibility for special education within the required State

    timelines.

    School districts are required to take steps to correct any noncompliance as soon as possible but no later than one year

    from notification of noncompliance (the date on this notice). The reasons reported by your district for delays in

    completing the evaluations on time may assist you in addressing issues leading to noncompliance.

    Your district must take the actions identified in the section indicated by an X:

    ___ None. Your school district has a 100 percent compliance rate for both preschool and school-age students for this

    indicator or 0 preschool and school-age students were referred during the 2009-10 school year for special education eligibility determination or if all students were not evaluated within State established time lines but for reasons that

    are in compliance with State requirements. Thank you for your efforts in ensuring timely evaluations of children

    referred for special education services.

    ___ Your school district's compliance rate is 90 percent to less than 100 percent for either preschool and/or school-

    age students.

    ? Review your district's data and identify the issues contributing to noncompliance.

    ? Identify activities and develop an improvement plan to address district issues of noncompliance. This plan is

    NOT submitted to the State Education Department (SED), but must be maintained by your district and be made

    available upon request.

     As soon as possible, but no later than by one year from the date on this notice, submit an online assurance that all ?

    issues of noncompliance are corrected. This assurance is to be submitted by logging onto http://pd.nysed.gov website by using your district’s assigned userid and password. The Statement of Assurance is available for your use under the

    2009-10 school year heading. If you are not able to correct all issues so that all students are evaluated within the

    required State timelines, you must notify your regional Special Education Quality Assurance (SEQA) office.

    X Your school district's compliance rate is below 90 percent for either preschool and/or school-age students. ? Review your district's data and identify the issues contributing to noncompliance.

    ? Identify activities and develop an improvement plan to address district issues of noncompliance. This plan is

    NOT submitted to SED but must be maintained by your district and be made available upon request.

    ? As soon as possible, but no later than by one year from the date on this notice, submit an online assurance that all issues of noncompliance are corrected. This assurance is to be submitted by logging onto http://pd.nysed.gov website by using your district’s assigned userid and password. The Statement of Assurance is available for your use under the

    2009-10 school year heading. If you are not able to correct all issues so that all students are evaluated within the

    required State timelines, you must notify your regional Special Education Quality Assurance (SEQA) office.

    ? Your school district is required to re-submit data related to Indicator #11 during the 2011-12 school year if you

    have not already re-submitted Indicator 11 data at least once in an earlier year to document improvement in your

    compliance rate and to improve the data that are published in the Special Education School District Data Profile at

    http://eservices.nysed.gov/sepubrep/. The 2011-12 school year is from July 1, 2011 to June 30, 2012. The process for

    submitting data on this indicator in 2011-12 school year is the same process you used this year, which is reporting

    data through the Student Information Repository System.

    Data for Indicator #11:

     Preschool School-Age

    Children Students 1. Number of students for whom parental consent to evaluate was received (July 1, 2009 to June 30, 2010).

    2. Number of students whose evaluations were completed within State established timeline.

    3. Number of children whose evaluations were not completed within State established time lines, but for reasons that are considered to be in

    compliance with State requirements.

    4. Number of children whose evaluations were not completed within State established time lines, but for reasons that are considered to be NOT

    in compliance with State requirements.

    5. Compliance Rate [Line 2 divided by (Line 1 minus Line 3)*100]

    Reasons for Exceeding the Timeline Provided by the School District

    Reasons in Compliance with State Requirements Number of Number of

    Preschool School-Age

    Children Students

     Reasons NOT in Compliance with State Requirements

Please contact your Special Education Quality Assurance Office (SEQA)

    (http://www.vesid.nysed.gov/specialed/quality) for assistance in addressing issues of noncompliance. If you have questions regarding the data and procedures included in this report, please submit your questions to

    SEDCAR at VESIDCAR@mail.nysed.gov or call (518) 486-4678.

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